ELIS 1.9 Manual

Admin Folder

Program Administration Menu - Cluster Groups & Roll Synchronization


Cluster group settings - Clusters can be set to create groups and groupings at the course level and site level.

See the discussion of cluster groups here for more information.

Default Role Assignment Settings:

When users have permission to create new clusters, curricula, courses, classes or tracks, they can be automatically given a role in the new clusters, curricula, courses, classes or tracks. For example, if a Curriculum Administrator creates a course

Default role assignment settings
  1. If a role is selected here, then users are put in this role when they create a cluster.
  2. If a role is selected here, then users are put in this role when they create a curriculum.
  3. If a role is selected here, then users are put in this role when they create a course.
  4. If a role is selected here, then users are put in this role when they create a class.
  5. If a role is selected here, then users are put in this role when they create a track.

Enrollment role synchronization:

This synchronizes roles in ELIS (located in the Roles tab) with class enrollments, so that users added as students in the ELIS roles tab of a class will be included as students in the actual ELIS class, for example.

Enrollment role sync settings
  1. Use the drop down menu to set the ELIS role that is synchronized to graded students in the ELIS class (and associated Moodle class if one is selected).
  2. Use the drop down menu to set the ELIS role that is synchronized to an instructor role in the ELIS class (and associated Moodle class if one is selected).

Example:

Class Enrollments tab

In this example 3 students were added to the class via the standard 'Enroll Student' button on the Enrollments tab while the 4th (William Adams) was assigned the student role on the Roles tab for this class, and synchronized to the class enrollment list.

Class Roles tab
  1. If we navigate to the Roles tab, we can see the user who is enrolled here and synchronized to the ELIS (and Moodle) class list.
Class Roles tab
  1. Next, we add the student Justin to the Roles tab
  2. and click Assign roles.
Class Enrollments tab

Due to the Enrollment role synchronization setting above, Justin is added to the class list, and enrolled in the Moodle class.

Real world use case:

In the real world, this feature would be used when a user needed to have a special permissions over the ELIS class as well as be enrolled in the class itself. For example, a moderator or tutor student might need to be able to change settings or view completion information in the ELIS class context, while also needing to be able to participate in forums, etc. in the Moodle class.

Without synchronization, uses used to have to assign the roles twice, once in the enrollments screen, and again in the roles tab.

Constraints:

Not that users are currently NOT synchronized from the Enrollments tab back to the ELIS Roles tab, so the students above that were added to the class enrollments screen via "Enroll Student" (Brett, Brent, and David) are not added to the ELIS roles tab.