ELIS 1.9 Manual

Setting up Classes

Wait Listing

The ELIS Waitlist:

ELIS enables you to set enrollment limits for ELIS classes - by setting the Max # of students. The Waitlist feature enables you to keep track of students who wanted to enroll in the class after it was full. If you use this feature, students on the waitlist will be automatically enrolled in the class when currently enrolled students are removed from the class. The system also provides an option to enroll students from the waitlist when currently enrolled students pass or fail the class.

Setting maximum number of students on manage class screen

Waitlist for ELIS Administrators

From an administrator's point of view, ELIS will warn you if you are trying to manually enroll users in a full class. You are then able to place the users on the wait list or over-enroll them into the class.

When you try to enroll students in a full class, you are presented with a screen with some options:
  1. Yes - Adds the user to the wait list
  2. No - User isn't enrolled or added to the waitlist
  3. Over Enroll - Enrolls the user is the class, overriding the max students setting.
Adding a user to the waitlist

Later, you can view the wait list, and see where students are.
Class wait list

If currently enrolled users are removed from the full class, then the users on the wait list are added automatically.

If an administrator increases the maximum number of students, in a course, then students on the wait list are automatically enrolled.

If a cluster of users is added to a track and auto-enrolled in classes with less seats available then users in the cluster, then students will be place on the wait list. When more than one user is added to the waitlist at a time, they are added in alphabetical order.

In ELIS 1.8.3, if you want to auto-enroll users in the class from the waitlist as enrolled users complete the class, select the 'Auto-enroll users from waitlist' checkbox. The checkbox is located on the bottom of the creating/editing class screens.

Waitlists for Students

The following images will demonstrate how students add themselves to the waitlist. To start I've logged in as a student and selected the (1)Curriculum Overview link as shown in the next image. For the course to show up in the user's Curriculum Overview screen the course must be assigned to a curriculum and the user must be assigned to the curriculum.
User's curriculum overview
When the student selects (2)Choose class from the image above, he/she will select from a list of available classes.

There is only one class in this instance.
Choose class screen

The student can see how many users are on the waitlist, and choose to put themselves on the waitlist by selecting the Enrol button.

Enroll in class wait list screen

The students can see the courses they are on the waitlist of by checking the "Waitlist Courses" link in the learning plan. They can see which (1)number on the waitlist they are, and (2)remove themselves from the waitlist.

User's wailist courses screen

When a spot in a class opens up, the first student on the waitlist is enrolled - and sent an email letting them know they now have a seat in the class.

User's updated Curriculum Overview screen:
User's curriculum overview screen

Limitations of Waitlisting:

As noted above, Wait listing is a function of ELIS Classes - for use when ELIS is used as the enrollment system. When enrollment is managed via ELIS, ELIS can set seat limits in ELIS classes and thus the associated Moodle courses with these limitations:

  1. If an multiple ELIS classes are linked to the same Moodle course, then the Moodle course with have enrollments from both ELIS Classes, and will not be limited by one ELIS class's seat limit.
  2. If students are enrolled via Moodle's internal enrollment methods, then ELIS can't limit the number of users in the Moodle class - ELIS can only manage seat limits in Moodle classes when ELIS is used as the enrollment system for the Moodle class.