ELIS 1.9 Manual

Setting up Classes

Grading Completion Elements in ELIS/Moodle

Grading Completion Elements in ELIS


To record grades in ELIS for completion elements, go to the ELIS class enrollment screen and select the user's edit icon. You will link to a screen where completion elements can be graded for that user.

Enrollments tab of a class

The next image is showing the user's edit screen. This screen is intended to enter user data for the completion elements and the class.

The first section of the user's edit screen shows the user's class data in the same format as the bulk edit screen. Below that is a section to grade/lock the user's completion element for this course. To edit the completion element or class data for the user, make the changes to the user data, then select the Update Enrollment button located on the bottom left hand side of the screen.

Manually editing completion element grades

When entering completion element grades manually in ELIS, the class grade needs to be manually edited also. This is because ELIS does not calculate a class grade from the completion elements. To automatically calculate ELIS class grades, the Moodle course gradebook can be used.

ELIS class completion dates will continue to update until records are locked. If an ELIS class record isn't locked, the user's completion date will change each day to the current day when the cron runs. Because of this the user's ELIS class record should be locked when they have completed the class.

Note: Completion element grades entered in ELIS do not transfer to the linked activities, grade items, or grade categories in the Moodle course, but grades entered in the Moodle course will transfer to linked completion elements in ELIS.


Grading Completion Elements in Moodle


The Moodle course gradebook can be used to calculate the ELIS class grade if the completion elements are linked to activities, grade items, or grade categories in the Moodle gradebook and the grade is entered in the Moodle course. Grades entered in Moodle will be transferred to linked completion elements in ELIS when the cron runs.

Once the activity has been completed by the user or a grade is entered in the gradebook by the teacher/admin, the completion element it is linked to will become locked. If there is only one completion element for the course, the user grade for the class will be the same as the completion element.

To complete an activity the user must receive at least the completion grade. If the completion element the activity is linked to has a completion grade of 0, then the user's first score will be recorded and the completion element grade will become locked. If the activity grade is changed in Moodle at this point, it will not change the grade in ELIS. The completion element will need to be unlocked in ELIS before the user grade is updated. The middle of the next image has an example of the Locked checkbox for a completion element.

The class in this instance has a completion grade of 70, so the class status is still not complete and the record isn't locked for the class.

Unlocking locked completion elements

To update the grade in ELIS, the completion element will have to be unlocked first. If the user class grade was also locked, that will need to be unlocked. Once unlocked, the grade in ELIS will automatically update to the new grade entered in Moodle and lock the completion element again.

In the updated user edit screen below, the new grade has been entered for the class. The user received a 70 on the second attempt of the activity, so he/she has now completed the class and the record is locked again. The completion grade for the course is 70, so when the users grade updated to 70 for the completion element, they completed the course also.

Updating completion elements

In the previous image, the quiz linked to the completion element is set for 2 attempts. If the quiz is set for 1 attempt only, then the completion element grade will not update as shown in the next image. Just the grade for the course will update in this scenario, the quiz attempts would need to be increased for the completion element grade to update also.


Grading Multiple Completion Elements

If you have a course with multiple completion elements that have completion grades of 0, the class can be completed and the record can be locked on the first grade assigned to a completion element. We recommend assigning at least a completion grade of 1 to completion elements to avoid the class being completed before all the completion elements have been attempted.


Reports


If a completion element is linked to a Moodle activity, then the grade entered for the activity will be automatically entered for the completion element. If the completion element grade is edited in ELIS, the Moodle activity grade will still over ride the completion element grade in reports.

We recommend that users not use completion elements that are linked to Moodle activities if they plan to grade the completion elements in ELIS. If completion elements are linked to Moodle activities, the grade should be entered in the Moodle course.

Completion Elements and Course Grades In practice:

In the screens above you can see an important point about ELIS - the user has a completion element grade of 50 and a final course grade of 70. Why is the course grade different from the completion element grade? If you had a second completion element grade of 25 points, how would that affect the final course grade?

This is a trick question, the answer is 'there is no way to know without knowing how the course grade is being calculated in the Moodle gradebook'. This is because ELIS is a reporting system, not a grading system. There is no relationship in ELIS between the sum or average of the completion elements and the final course grade. The calculations for the final course grade are all made by the Moodle gradebook, and reported to ELIS. ELIS stores these reports, and indeed locks these reports, for archiving and reporting purposes.

FAQ for Completion Elements:

I updated a user's grade on a completion element, why do they still show the same grade in ELIS?

The completion grade for an item is the grade a user received when she/he met the completion requirement in ELIS for that item. Thus if the minimum completion requirement for a Moodle quiz is 50 points, and Sally gets 55 points, that becomes her completion grade in ELIS, and the grade is locked. If she later retakes the quiz and gets a 75, the ELIS record is still locked at 55. If you want the updated score to show on her transcript, you would need to unlock her score in ELIS for the Completion Element linked to that quiz, and then wait for the reporting system to update (which occurs every 5 minutes in ELIS 1.8).

For this reason, it is best to link completion elements to summative assessments - ones that students/learners complete to show the sum of the knowledge they have gained in a topic.