ELIS 2.0 Manual

Setting up Tracks

Using tracks to auto-enroll

Tracks are the mechanism in ELIS to auto-enroll users.

In order to use ELIS to auto-enroll users, you need to follow these steps:

1. Create course descriptions in ELIS.

2. Create a program and add course descriptions to it.

3. Create a new track from that program. If you enable auto-create, the track will create the class instances.
Adding track page

4. Set the class instances to auto-enroll in the track.
Class Instances tab of track

When class instances are auto-created by ELIS, the maximum number of students for the class is set to zero by default. If set to zero, there will be no limit to the amount of users enrolled in the class instance. Be sure to set the maximum number of students for the class if there is a class limit. Select the class instance link, shown on the left side of the previous image, to go to the manage class screen and edit the maximum number of students for the class.

Select the pencil icon, shown on the right side of the previous image, to edit the auto-enroll settings. The screen in the following image will appear. Use the (1)checkbox to adjust the auto-enroll settings for the class.

Class instance of track auto-enroll edit screen

If you added users to the track before the class/classes were set to auto-enroll, you can use the (2)"Enroll all users from this track now" button.

Select it and all users assigned to the track will be enrolled in the class, if they were not already enrolled. If the class is full, the user/users will be placed on the waitlist.

If the user/users have not completed a prerequisite course for the class, they will not be added to the class or waitlist until the prerequisite has been completed.

5. Assign a user/users to the track. Users can be assigned individually or by user sets. The following image is showing the User Sets tab of the track, a user set is being added to the track using the Add drop down menu.
User Sets tab of track

After selecting the user set a screen appears with auto-enroll settings for the user set-track association.

Auto-enroll settings for user set-track association

Users added to the track by the user set:
Users tab of track

The user set of users that were added to the track in the previous image, were auto-enrolled in the classes of the track. The following image shows the updated view of the Class Instances tab of the track. The user set had 13 users, those 13 users were added to both classes of the track.

Class Instances tab of track

If first class of the track is a prerequisite of the second class, users won't be auto-enrolled in the 2nd class until the 1st class is completed. If there are no prerequisites for the second class, the users will be auto-enrolled in all both classes at once.

Now all users who are added to the ACME Software user set will be auto-enrolled in the Management Certificate Track 1 track, and if seats are available, auto-enrolled in the both classes of the track.

This is a powerful feature, however, it can be a bit tricky to set all this up the first time.