ELIS 2013 Manual

ELIS Programs

Add Course Descriptions to a Program

Once you have set up a program, you will need to add course descriptions to it. To do this, select the Course Descriptions tab for the program. The screen below shows the Course Descriptions tab of a new program with no courses assigned. To assign a course select the Available To Assign link.

Currently assigned courses screen of a program

That opens a screen where you can assign courses to the program. There is a filter above the list of course descriptions. New filters can be added by selecting the Add box, Custom course fields will be included in the list of filters that can be added. In the example below I selected the Name filter which opens a text edit box, some filters will use a checkbox format.

Available to assign screen on the Course Descriptions tab

The filter starts working once text is typed in the text box.

Available to assign screen on the course descriptions tab

To assign a course to the program select the green icon on the right hand side of the course row. A confirmation window opens with additional information that is added with the course assignment:
  1. Required - Select the box to change the course to required or not required. If a course description is required in a program, then users will not be able to complete a program until they have completed the required course(s) in the program.
  2. Frequency - Enter the frequency the course must be repeated. The is an informational setting only, it will not enable notifications.
  3. Time Period - The units used to specify the course frequency, e.g., months, weeks, etc.
  4. Position - Enter the course position in the program. This controls the order of the courses in the program, lower numbers are displayed first.
  5. Select the green check icon to complete the course assignment to the program.

Avaialble to assign screen on the course descriptions tab of a program

The frequency setting is currently just informational - to inform the learner they need to take a new course, and to inform a site admin that a learner needs a new course to take (via the Notifications system).

At this time there is not any automatic way to expire credit for a course a user has finished, or to prevent a user from taking a refresher course before a set number of days have passed.

For recurring courses, where users need to renew their credit, currently you need to create a new program/courses/Moodle courses - ELIS can do this in one step as described here.

We are working on a more automated procedure for the courses that need to be taken over again - for compliance, etc. that will be in an upcoming release of ELIS.