ELIS 2013 Manual


Site-Wide Time Summary Report

The Site-Wide Time Summary report generates a time summary report for a user or User Set of users. Dates can be entered to generate reports for specific date ranges. The report displays user data separately for each Course Description, by user, or (depending on configuration), by week, or by month.

What is the report useful for?

At risk intervention: Often when working with a learner who is not performing well, it is useful to know how much time they have been spending working on activities in the LMS. Since the report can be set to display data for a particular user set, for example, at risk learners might be put into an At Risk user set, and that report automatically sent to the learners, their managers/advisers, etc. As the report can be segmented by weeks and months, If an institution is working with the students, improvement in time spent can be viewed on the report and compared with other measures (such as scores, etc.) to see if intervention is being effective.

Both public and private sector learning programs often need to show that learners are participating in order to justify funding. The Time Summary report can be used along with other measures to show Average Daily Attendance and other data used to justify funding.

Report Filters

The following image show the report filters screen. There are no required entries for this report.

The "Show more" link enables you to filter the report by any user fields, as well as custom user fields. The next image is showing the first couple entries for the advanced filter.
  1. Select the "+ Show more" link at the bottom of the filter page to show the advanced filtering interface.
  2. You can filter both negatively and positively on the report.
Time Summary report advanced filter

The standard filters for this report are as follows:
  1. Full name - filter for a specific user or search a group of users based on the drop-down menu selections.
  2. View users in this organizational User Sets - a User Set can be selected to see a group of users by User Set.
  3. Select the Start Date and End Date for this report - set a date range to generate the report from. These options can be used together or individually.
    • "is after" - time summary for users after the selected date.
    • "is before" - time summary for users before the selected date.
  4. Segment the report by: Should the report be segmented/grouped by weeks, months, years, or not at all?
Time Summary Settings

The first report example below was generated from the report options shown in the image above. No user or User Set was filtered for, therefore all users on the site were included. A date range of January 1, 2011 to June 28, 2011 was entered and the report was segmented by weeks (weekly totals with daily daily time counts).

The second report example was generated from the same report options above, except the segment option. This report was segmented using Months.

Explanation of Report Data:

  • Student Name - user.
  • Year- Calendar year data was generated from.
  • Course Name- name of Course Descriptions student is enrolled in. Only Course Descriptions in which the users have spent some time during the specified time frame are included in the report.
  • Class ID number - ELIS Class Instance ID number.
  • Sun, Mon, Tues, Wed, Thurs, Fri, Sat - time spent each day in that ELIS class.
  • Total Time- time summary totals are given for each class each week and all the classes in each week.
The user times for this report are determined by the Moodle log. ELIS goes through the log for each user and determines the time difference between a user's log entries. If the difference is less than 5 minutes, then it considers that as being part of the same session and adds the time to the session. If the difference is more than 5 minutes, then it considers that as the end of a session and adds a time of 5 minutes to that session.

Image 1: Site-wide Time Summary Report segmented by week.
Weekly segmentation of Time Summary Report

Image 2: Site-wide Time Summary Report not segmented:
Not Segmented Time Summary

To change report options, click on the "Configure Parameters" icon located in the upper left corner of the report.

To schedule the report to run at specific time(s) in the future, select the "Schedule Reports" icon in the upper right corner of the report.

The report can be exported in PDF or CSV format. To export the report, select either the "Download PDF" or "Download CSV" icons located in the upper right corner of the report. The report will download locally to your computer.

Report data can be updated automatically, without needing to go back to the report parameters, by clicking the "Refresh" button located at the bottom center of the report page.

Limitations of this report

Video, PDF, etc:

This report works by checking the Moodle logs as described above. Some student activities are not recorded by the Moodle logs, such as watching a video or reading a long Acrobat document, the time spent on these actions may not be recorded accurately.

How well the report works with SCORM objects will depend on the design of the SCORM object.

Some content authoring software like Captivate and Articulate, are designed to automatically call the API with every new page to which a user advances - this will be recorded by the Moodle log and work with the report, however if a user spends more than 5 minutes on a page in the SCORM, then the time may not be accurate. Other software may only call the API when a user begins the SCORM package and then again when the user ends the package. In the latter case, if the total time is more than 5 minutes, the time beyond 5 minutes would not beconsidered a part of the session and not counted by the Time Summary report. Slow Internet connections or a glitch in the Internet connection can also cause a failure to call the API.

Organizations that rely on the data contained in the SiteWide Time Summary report should take care in choosing a SCORM authoring tool and run a test module in Moodle before purchasing SCORM authoring software, as well as designing their SCORM objects to work well with the report.

Remote-Learner's expert Instructional Design team can assist with the decision as well as the Course Description design.