ELIS 2014 Manual

Step by Step Example Program Setup

Adding a track

As we add the track we can select the program. As we can see in the diagram below, each track of a program is built off the courses in the program:

Track overview

We can navigate to the create track page in two ways:
  1. Go to the Program Management block > Program > Manage Tracks and then select the Add Track button.
  2. From the program we created, go to the Tracks tab and select the Add Track button.
In this example case the Project Management Level 1 program has been preselected because I accessed the create track page from step 2 above. I'm checking the "Auto-create" checkbox, which will automatically create a class on the track for each course in the program. Auto-create will also create a new Moodle course, if there is a Moodle template course attached to the the ELIS course.

Creating track

Once the track is created, select the Class Instances tab to view the auto-created classes for the track. Make sure the settings for auto-created classes are correct. Auto-created classes will have the maximum number of students set to 0. Classes with the maximum number of students set to 0 will have no enrollment limit. If there is a class size limit be sure to edit the maximum number of students. That can be done by going to the Program Management block > Program > Manage Class Instances.

Class Instances tab of a track

To edit the auto-enroll settings for a class instance of the track:
  1. Select the edit icon (pencil) shown on the right hand side of the previous image. A window opens below the class instance with a checkbox used for auto-enroll settings.
  2. Select the checkbox if auto-enroll should be used.
  3. Select the green Check icon to complete the changes.
Next we'll assign a user set to this track. In this example we'll assign the Project Management Level 1 user set we created earlier to this track.

User Sets tab of a track

On the User Sets tab of the track:
  1. Select the Available To Assign link.
  2. Select the green Assign icon next to the user set you want to assign. This opens a window below the user set with auto-enroll settings.
  3. Select the checkbox to auto-enroll users of the user set in the track. If class instances of the track are set to auto-enroll, users will be auto-enrolled in the class instances. If a class has a prerequisite course then users will not auto-enrolled in the class until the prerequisite course is completed.
  4. Select the green Check icon to complete the assignment.
  5. The Bulk Assignment box can be used to assign multiple user sets to the track at once. Drag and drop user sets onto the Bulk Assignment box then select the green Assign icon. The green Assign icon isn't visible until a user set has been placed in the Bulk Assignment box
Now all the users in the Project Management Level 1 user set are enrolled in the classes of the PM-L1 Track 1 track. To view the users, select the Users tab at the top of the screen.

Uset Sets tab of a track

This will automatically load all users who have PM0 set for their Project Management Level profile field into the Project Management Level 1 user set and this track of classes in Project Management.

If users are added to a track, they are added to a program that the track is an instance of; but if users are added to a class only, they must be added to the track (or program) manually.