ELIS Glossary

ELIS Glossary

This glossary contains explanations of terms and concepts related to ELIS.

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Picture of Michael Penney

Michael Penney


Contexts in ELIS are different spaces where you can perform various tasks and where users can have various roles, for instance curricula, tracks, courses, classes, clusters, and users are all ELIS Contexts.


A comma-separated values (CSV) file is used for the digital storage of data structured in a table of lists form, where each associated item (member) in a group is in association with others also separated by the commas of its set. Each line in the CSV file corresponds to a row in the table. Within a line, fields are separated by commas, each field belonging to one table column. Since it is a common and simple file format, CSV files are often used for moving tabular data between two different computer programs, for example between a database program and a spreadsheet program.

Most SIS, ERP, and HR systems can export and import data in CSV format, and the ability to automate the processing of CSV files is widely distributed, making it often the simplest way of moving data between systems.

Curriculum Display Priority

You can use this setting to control how curricula are displayed to students in the Curriculum Overview, Current Classes, and Waitlist screens.

A lower setting makes the curricula show up below curricula with higher settings.


Institutions sometimes store user, course, and curriculum data in HR/SIS/ERP systems such as Banner, Datatel, Peoplesoft, Jenzabar, CampusCE, Maestro, etc.

HR= Human Resources (aka HRS for Human Resources System)
SIS= Student Information System (aka MIS for Management Information System)
ERP= Enterprise Resource Planning system.

Learning Plan

  • The "current classes" screen shows classes that you are enrolled in.
  • The "curriculum overview" shows curriculum you are enrolled in along with the courses for the curriculum and the user status for each course.
  • The "waitlist courses" shows courses that you have been added to the waitlist for.
Learning plan
This image shows a users view of their current classes.


Multitenancy refers to a principle in software architecture where a single instance of the software runs on a server, serving multiple client organizations (tenants). Multitenancy is contrasted with a multi-instance architecture where separate software instances (or hardware systems) are set up for different client organizations. With a multitenant architecture, a software application is designed to virtually partition its data and configuration so that each client organization works with a customized virtual application instance. (from http://en.wikipedia.org/wiki/Multitenancy).

In ELIS, Multitenancy is achieved by assigning users different roles in the Curriculum Management system.

Office2 HD

Office2 HD is a iPad app that supports editing Word and Excel files and syncing them with Moodle as described here.

More about Office2 HD.

Organization Clusters

The New Organizational Clusters in ELIS 1.8.7:
Nested clusters in ELIS now provide users new ways to organize their programs by enabling nested hierarchies of organizational clusters. Your pre-1.8.7 clusters will all be set as Top Level clusters when you upgrade to ELIS 1.8.7 Organizational clusters are groups of users, these are meant to be as flexible as the real world groupings in companies, schools, and institutions. For example, the corporate organization below, we have a corporate structure mapped to ELIS- with the ACME organization containing sub-clusters of users in Sales, Shipping, Manufacturing, and Customer Service.


This enables an organization administrator to assign the Sales Training Curriculum to the ACME Sales Team.

Sales team assignment

New Organizational Cluster Settings:
Classification - Clusters can be given different sets of default settings via the new Classification functionality (see below). All clusters of a given classification will start with the default settings for groups, groupings, etc. that are set in the classification screen. Site administrators can classify organizational clusters into categories that match their function, for example top level clusters might be an Organization, while sub-clusters might be a unit, division, school, or department.

Group Association: If the corresponding configuration setting for Cluster Group Settings is activated (in Program Administration/Admin/Configuration) then Moodle groups in courses and on the site level are automatically created for each cluster, and cluster users are auto-enrolled in the groups when they are enrolled via ELIS into the Moodle course.

Cluster Themes: Different clusters can have different themes, and there is also a theme priority. For example, the Sales department might have it's own theme, that overrides the corporate theme, due to it having a higher priority.

More Information.

Summative Assessment

Summative assessment is characterized as assessment of learning and is contrasted with formative assessment, which is assessment for learning. It provides information on the product's efficacy (its ability to do what it was designed to do). For example, did the learners learn what they were supposed to learn after using the instructional module. In a sense, it does not bother to assess "how they did," but more importantly, by looking at how the learners performed, it provides information as to whether the product teaches what it is supposed to teach.

User ID Number

User Idnumbers: ELIS uses an idnumber to keep track of users - this means that the user's data is always attached to the same person, regardless if their name, email, or other information changes. This also means that in order for users loaded from Moodle to import correctly into ELIS, they must have an idnumber set in their user profile. By default, if users are loaded into an ELIS enabled Moodle site without idnumbers, ELIS will copy their username and use that for their idnumber. Once the idnumber is set, it can't be changed - if it is changed, ELIS will create a new user for that idnumber.

The key to this master data management methodology is simple: idnumbers don't change.

If a site admin needs to have users in Moodle who are never brought into ELIS - they can turn off automatica idnumber assignment in the Configuration settings for their site. In this case, admins will have to generate idnumbers for the users they do want in ELIS or provide idnumbers as part of the user loading process.

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